MINUTES OF MEETING
CORAL SPRINGS IMPROVEMENT DISTRICT
A regular meeting of the Board of
Supervisors of the Coral Springs Improvement District was held on Monday, July
16, 2012 at 4:00 p.m. at the District Office, 10300 NW 11th Manor, Coral
Springs, Florida.
Present
and constituting a quorum were:
Martin
Shank President
Theodore
Mena Vice
President
Duane
Holland Secretary
Also
present were:
Kenneth
Cassel District
Manager
William
Capko District
Counsel
Dan
Daly Director
of Operations
Kay
Woodward District
Accountant
John
McKune District
Consultant
David McIntosh Wastewater
Department
Ed Stover Water
Department
Randy
Frederick Drainage
Supervisor
Jan Zilmer Human Resources
Curtis Dwiggins Field
Supervisor
Troy
Lyn Globaltech,
Inc.
Paul
Gandy Globaltech,
Inc.
Joe
Brown Lanzo
Construction
Larry
Bower CH2M
Hill
Frank
Becker Egis
Insurance & Risk Advisors
Mack
Grimmel Egis
Insurance & Risk Advisors
Charles
Wegman Resident
The
following is a summary of the minutes and actions taken during the July 16,
2012 CSID Board of Supervisors Meeting.
FIRST
ORDER OF BUSINESS Roll
Call
Mr. Cassel called the meeting to
order and called the roll.
SECOND ORDER OF BUSINESS Approval of the Minutes
of the June 18, 2012 Meeting
There not being any,
On
MOTION by Mr. Mena seconded by Mr. Holland with all in favor the minutes of the
June 18, 2012 meeting were approved.
THIRD
ORDER OF BUSINESS Audience
Comments
There not being any, the next item followed.
FOURTH
ORDER OF BUSINESS Lanzo
Construction
·
Project
Updates
Mr.
Bower provided the Board with the following updates:
Ř The
Health Department conducted an inspection.
Ř The
deficiencies previously noted several months ago were corrected.
Ř CH2M
Hill is awaiting pictures from the contractor; then they will prepare a
completion package for the Health Department.
Ř As-built
drawings are being worked on and should be completed by early next week.
Ř They
are waiting for pressure tests, a letter from the engineer certifying the
project is complete and completion of the DEP application form. They anticipate everything will be completed and
turned into the Health Department by the end of this month.
Ř Mr.
Mena offered to assist with expedition of any items needed from the city.
Ř He
is in the process of preparing Change Order #4, which is the final change order
for the project.
Ř Mr.
McKune requested an update on the O&M manual for the nano plant. CH2M Hill is in the process of reviewing
notes and making final changes. It
should be ready by the end of this week.
Mr. Johnson will provide training to staff.
FIFTH ORDER OF BUSINESS Distribution of the
Proposed Water and Sewer Budget for Fiscal Year 2013 and Consideration of
Resolution 2012-3, Approving the Budget and Setting the Public Hearing
Ms. Woodward reviewed the proposed
water and sewer budget for Fiscal Year 2013.
·
Debt service expenditures
are budgeted in excess of $4 Million representing principal and interest
payments to be made. This is the first
of two years where the District will pay $4 Million and then it will reduce to
$3.1 Million.
·
The revenue reflects a
rate increase scheduled to take effect October 1, 2012.
·
Expenditures are based
on information provided by department supervisors.
On MOTION by Mr. Mena seconded by
Mr. Holland with all in favor Resolution 2012-3, approving the proposed water
and sewer budget and setting a public hearing for August 20, 2012 at 4:00 p.m.,
was adopted.
SIXTH ORDER OF BUSINESS Globaltech, Inc.
Presentation – RO Plant Project Findings
Mr. Lyn provided the
Board with a presentation on Globaltech’s RO plant findings, a copy of which is
attached hereto and made a part of the public record.
FOURTH
ORDER OF BUSINESS Lanzo
Construction (Continued)
·
Project
Updates
Mr.
Brown provided a brief update and stated they hope to have everything completed
by next month.
SEVENTH ORDER OF BUSINESS Consideration of Work
Authorizations
A.
Amendment
No. 1 to M&A Work Authorization No. 1 – McKune & Associates, Inc.
There
being no questions or comments,
On MOTION by Mr. Holland seconded
by Mr. Mena with all in favor Amendment No. 1 to M&A Work Authorization No.
1 with McKune & Associates, Inc. was approved.
B.
Work
Authorization GT-2012-01 for Ammonium Sulfate System – Globaltech, Inc.
There being no questions or
comments,
On MOTION by Mr. Mena seconded by
Mr. Holland with all in favor Work Authorization GT-2012-01 with Globaltech was
approved.
C.
Work
Authorization GT-2012-02 for Well Upgrade Analysis Report – Globaltech, Inc.
There
being no questions or comments,
On MOTION by Mr. Mena seconded by
Mr. Holland with all in favor Work Authorization GT-2012-02 with Globaltech was
approved.
EIGHTH ORDER OF BUSINESS Discussion of Water
Resources Task Force Resolution by Broward County
Mr. Mena provided the
Board with an update on the last Broward County Water Resources Task Force
meeting.
·
They are proposing to
amend the rules to appoint new members to the Task Force.
·
This Board will be
required to appoint a staff member as a second representative to the Task
Force.
·
Mr. Cassel recommends
appointing two individuals, suggesting appointment of Mr. Stover as the lead
representative and Mr. Frankenhauser as the alternate representative.
·
Mr. Holland suggested
Mr. McIntosh as the representative due to Mr. Stover’s heavy workload.
NINTH ORDER OF BUSINESS Staff Reports
A.
Manager
·
Consideration
of Interlocal Agreement with North Springs Improvement District
Mr. Shank reported NSID decided
to utilize the District’s billing services.
On MOTION by Mr. Holland seconded
by Mr. Shank with all in favor the Interlocal Agreement with NSID was
approved.
·
Utility
Billing Work Orders
This item is for informational
purposes only.
·
Rescheduling
of September Meeting Date
On MOTION by Mr. Mena seconded by
Mr. Shank with all in favor the September 17, 2012 meeting was rescheduled to
September 10, 2012.
Mr. Cassel stated at the last
meeting the Board authorized staff to award a bid for cleaning and disposing of
waste for Plant E at an amount not to exceed $29,000. The lowest bid from Shenandoah Construction came
in at $32,500.
On MOTION by Mr. Mena seconded by
Mr. Holland with all in favor the bid to clean and dispose of waste for Plant E
was awarded to Shenandoah Construction.
B.
Director
of Operations
·
Water
Mr. Stover thanked
Globaltech, Inc. for their report on the RO Plant. He noted a drain was filled with blacktop
when Lanzo paved the street. Mr. Brown
stated they walked the area and did not see the drain. They will uncover the drain once it is
located.
·
Sewer
Mr. McIntosh stated
there was an issue with the emergency generator’s transfer switch. A new generator was purchased for
$14,500. The other one is being repaired
as a backup.
·
Stormwater
There being no report, the next
item followed.
·
Field
A brief update was provided on
Lift Station #1.
·
Human
Resources
Mr. Zilmer reported a
salary increase for employees was provided as well as improvement of pension
benefits. The insurance plan will also be
improved at no cost increase. The broker
will be in the office tomorrow to review the Cigna insurance plan and gap
coverage, which will help employees with their deductibles.
Mr. Shank would like the District to
cover the first $500 of gap insurance deductibles. There was Board consensus to do this.
C.
Attorney
·
Motion
to Appoint Globaltech, Inc, Engineer of Record for the Bond Issue
Mr. Capko requested the
Board pass a motion naming Globaltech, Inc. the consulting engineer of record
pursuant to the Series 2007 Bond Resolution.
Mr. Mena MOVED to name
Globaltech, Inc. the consulting engineer of record pursuant to the Series 2007
Bond Resolution and Mr. Shank seconded it.
Ř Mr.
Mena stated he has a problem with engineers charging regular engineering fees
to attend Board meetings. He does not
mind if they charge a different fee.
Ř Mr.
Cassel stated if there is an issue on the agenda Globaltech, Inc. will discuss
it at a regular meeting; this is covered under the standard contract. Mr. McKune has a flat fee.
Ř Mr.
Mena asked if staff understands any change orders or work authorizations need
to go through Mr. Cassel and Mr. Daly.
Ř Mr.
Cassel responded staff is to go to Mr. Daly first with their problems and then
to him with two to three ideas for possible resolution.
On VOICE vote with all in favor the
motion as previously outlined passed.
·
Discussion
Regarding Potential Changes to Enabling Legislation
Mr. Capko stated the Board needs to
begin thinking about the next legislation session. He suggested Mr. Lewis attend the next
meeting to discuss further.
He also clarified the meeting
minutes from June 18, 2012 wherein it was stated the CH2M Hills attorney did
respond to the demand letter. The CH2M Hill attorney did not respond to the
follow up correspondence.
D.
Engineer
Mr. Lyn thanked the Board for
selecting Globaltech, Inc. and reported they are reviewing a permit application
for Chase Bank.
TENTH ORDER OF BUSINESS Approval of June
Financials and Check Registers
There being no questions or
comments,
On MOTION by Mr. Mena seconded by
Mr. Holland with all in favor the June financials and check registers were
approved.
ELEVENTH
ORDER OF BUSINESS Supervisors’
Requests
The following comments were made:
·
Mr. Shank acknowledged
Mr. Hosein, a District employee, for jumping into a canal to save a woman and
her children after a car accident. The Board directed staff to give Mr. Hosein
back the sick time he used after the accident.
·
Mr. Shank thanked Mr.
Daly, Ms. Woodward and Mr. Cassel for their input, which resulted in a pay
increase for District employees.
·
Mr. Daly commended the
Board for voting to provide better pension options to District employees.
TWELFTH
ORDER OF BUSINESS Adjournment
There
being no further business at this time,
On MOTION by Mr. Mena seconded by
Mr. Shank with all in favor the meeting was adjourned.
Kenneth
Cassel Martin Shank
Assistant
Secretary President